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RIF’s Sponsorships Programme

The RIF’s Sponsorships Programme promotes the Foundation’s strategic goal of nurturing a Culture of Research and Innovation (R&I) in the ecosystem and the wider public through actions that support R&I, including skills development.

The target of the Program is twofold. On the one hand, the aim is to support entities for the organisation of high-quality events with significant impact, with a central theme that aims to promote research, technological and innovation to the general public.

On the other hand, through the support of the participation of groups of students in International Competitions, the following are pursued:

(a) encouragement of interaction and engagement with science, research, technological development and innovation;

(b) enhancement of efforts to successfully participate in activities promoting extroversion and contributing to the visibility of their activities and Cyprus internationally, and

(c) contribution, in the long run, to nurturing a culture of research and innovation in society at large and in particular in the younger generation.

CALL – SPONSORSHIPS PROGRAMM

Organisation of an Event

Beneficiaries: An application for sponsorship can be submitted by entities legally established and active in territories under the control of the Republic of Cyprus, in the EU, or any other state recognised by the Republic of Cyprus. The submission of applications by natural persons is not permitted.

The application must be about the organisation of an event that:

(a) has as its central theme the promotion of research, technological development and innovation, enhancing relevant actions of the RIF,

(b) aims to inform participants and raise public awareness regarding the importance and role of research, technological development and innovation, as well as to present relevant examples or achievements in a practical and comprehensive way,

(c) attracts a large audience, regardless of the target group (age, gender, etc.), and (d) will be implemented in the period from 01/09/2022 to 01/09/2023.

Each application may include a large number of activities that are part of a single event (eg. festival).

The same event or part of an event (including events within events) cannot be funded in the framework of two categories (Category A and B).

The organisation of the following events is not eligible for funding:

  • scientific conferences, workshops, info days to present the results of research projects or other activities aimed at a specific audience,
  • events that are not open to the public,
  • award ceremonies for competitions or other activities (unless they are part of the overall event),
  • events that have a similar objective and/or overlap with activities and/or events organised by the RIF, and
  • events that receive funding for the same activities from projects funded by the RIF or the EU and/or other sources.

The Call covers two categories of events as follows:

Category ALarge Scale Events

Category A partially funds events with international reach mainly aiming at promoting research, technological development and innovation, enhancing relevant measures undertaken by RIF, promoting Cyprus as an R&I hub abroad.

Each event to be funded under Category A must:

  • address an audience of more than 750 participants,
  • have a total budget exceeding 000 Euro,
  • have an international dimension and/or reach, aiming to attract participants and/or co-organisers from abroad,
  • include, among others, important presence of distinguished speakers on R&I matters from Cyprus and abroad, as well as actions encouraging mobilization and networking among members of the Cyprus R&I ecosystem, bringing together local and international entities and enterprises and/or supporting the development of R&I skills.
    • include in the event programme, to be submitted in advance:
    • o Welcoming / keynote speech by the Chief Scientist for Research and Innovation of the Republic of Cyprus and / or a member of the RIF’s Board of Directors and / or the Director General of the RIF,
    • o Panel discussion on a subject to be decided by the Chief Scientist / the RIF with a moderator and panel members to be defined by the Chief Scientist / the RIF.
    • o A RIF kiosk on the premises where the event will be held, hosting two RIF staff members and 10 startups or other entities funded by the RIF.

The event may be supported by more than one sponsors. The RIF must be presented as a Premium sponsor, ensuring that its role is adequately promoted within the event’s media and communications plan, before, during and after the event.

Part of the event income may be a result of ticket sales. The organizer will have to provide ten (10) VIP tickets and ninety (90) regular tickets for RIF.

Events funded under Category A may receive up to 40.000 Euro in funding.

Category B – Medium Scale Events

Category B partially funds events with major reach mainly aiming at promoting research, technological development and innovation, enhancing relevant measures undertaken by RIF, and/or partially funds events contributing to the development of R&I skills, attracting audience from Cyprus including the local R&I ecosystem.

Each event to be funded under Category B must:

  • address an audience of more than 200 participants,
  • have a total budget exceeding 000 Euro,
  • include, among others, important presence of distinguished speakers on R&I matters from Cyprus and abroad or in the case of events contributing to the development of R&I skills, to be part of a wider initiative organised in more than ten countries.
  • include actions to mobilize the R&I ecosystem of Cyprus, encouraging networking and brining all local entities together.
  • Include in the event programme, which must be submitted to RIF in advance:

o Welcoming / keynote speech by the Chief Scientist for Research and Innovation of the Republic of Cyprus and / or a member of the RIF’s Board of Directors and / or the Director General of the RIF,

o Panel discussion on a subject to be decided by the Chief Scientist / the RIF with a moderator and panel members to be defined by the Chief Scientist / the RIF or a RIF Info-Corner and/or session to present and promote the role of the RIF and its activities during the event.

The event must be presented as main sponsor and may include funded by other organisations and/or income resulting from ticket sales.

Organisers must ensure that the RIF’s role is adequately promoted within the event’s media and communications plan, before, during and after the event.

Events funded under Category Β may receive up to 10.000 Euro in funding

Representation of Cyprus in International Competitions

Beneficiaries: An application for sponsorship can be submitted by a group of students from public and / or private schools in the areas controlled by the Republic of Cyprus.

Category C 

Category C partially funds groups of students that will be represent Cyprus in International science, research and innovation competitions abroad.

Each application in Category C must:

  • (a) be about the participation of the group in competitive activities and the award ceremony of an established, important and highly publicised international open competition to be held abroad, on a subject related to science, research, technological development and innovation,
  • (b) be about the participation of up to three (3) students for competitions for individuals (first 3 winners) and up to six (6) students for team competitions,

(c) follow the completion of a competitive process at national level resulting in the selection of the group of students as representatives of Cyprus in the international competition.

Proposals for sponsorships by groups of students can only be submitted following the completion of the national competition, indicating clearly the connection between the national and international competition.

The sponsorship per person is 500 Euro (lump sump) and each team or student can only receive funding once in the frame of this Call.

SUBMISSION OF APPLICATION

Submission of Applications and Timeframe

Applications should be submitted in a PDF form at [email protected] until the 14th of July 2022 for Categories A and B and until May the 11th, 2023 for Category C or until budget exhaustion.

Beneficiaries should submit their applications in English using the relevant application form, which should not exceed five (5) pages.

APPLICATION FORM TEMPLATE

EVALUATION OF APPLICATIONS

 Applications will be evaluated by an Evaluation Committee consisting of members of the Board of Directors (BoD) of the RIF, chaired by the Chairman of the BoD, based on the following General and Specific Evaluation Criteria:

General Evaluation Criteria

❑ Quality of event objectives / Quality of objectives relating to the representation of Cyprus in an International Competition,

❑ Impact with regards to promoting Cyprus as a Research and Innovation Hub abroad and/or the promotion of research, technological development and innovation, enhancing RIF’s relevant actions and/or the contribution to the development of skills and the successful participation of target audience,

❑ Effectiveness of proposed activities in nurturing an R&I culture, including the development of skills, within the ecosystem and among the wider public through actions that enhance R&I,

❑ Completeness and appropriateness of the project plan and media plan, as well as the activities in relation to the action’s objectives, timeline and budget,

❑ Inclusion of all necessary actions to promote the RIF’s role and sponsorship, as defined in this Call,

❑ Completeness, quality and capacity of the Beneficiary to organize the Event (at the level of the entity as a whole and/or individual team members) and implement the proposed objectives (only applicable for Categories A and B).

Specific Evaluation Criteria (Categories Α και Β)

Category A Large Scale Events

❑ The Beneficiary must have previously organized at least two events of a similar scale in the last five years, one of which with a similar central theme,

❑ The core members of the organizing team must have previous experience in implementing events of a similar scale and theme,

❑ Submission of the Curriculum Vitae of each Speaker from abroad, proving their expertise in R&I,

❑ Participation of at least ten venture capital investors from Cyprus and the international ecosystem, as well as successful serial entrepreneurs,

❑ Sufficient media plan promoting the event as well as the Cyprus R&I ecosystem and the Chief Scientist for R&I of the Republic of Cyprus / the RIF abroad,

❑ Presentation and justification of the total impact of the event for the R&I ecosystem of Cyprus following completion of the event.

Category B Medium Scale Events

❑ The organizer must have organized at least two events of a similar scale in the last five years, one of which with a similar central theme,

❑ The core members of the organizing team must have previous experience in implementing events of a similar scale and theme,

❑ Participation of Representatives from at least: two publicly funded research organizations, three privately funded research organizations, as well as more than ten innovative existing enterprises and startups (not applicable in the case of events addressing the development of skills)

❑ Sufficient media plan promoting the event as well as the Cyprus R&I ecosystem and the Chief Scientist for R&I of the Republic of Cyprus / the RIF abroad,

❑ Presentation and justification of the total impact of the event for the R&I ecosystem of Cyprus following completion of the event.

The evaluation of proposals will take into account the extent to which each proposal addresses the different criteria, as well as the amount of sponsorship requested.

The RIF has the right to allocate the Call budget, regardless of the amount of requested sponsorship for each application. In addition, the RIF has the right not to use all the available budget for this Call.

Each entity will receive information regarding the evaluation outcome for each application, and the full list of sponsored actions will be made available on the RIF’s website (www.research.org.cy) annually.

Completion of Activities

Ι) Organisation of an Event

Upon completion of the Event, the beneficiary must submit an Impact Assessment Report for the implemented activity to the RIF within one (1) month, at [email protected] The Report should include a description regarding the achievement of the initial objectives and expected impact with specific reference to the overall participation and outreach of the event, as well as an analysis of the total expenses incurred for the event.

II) Representation of Cyprus in an International Competition

Upon completion of the participation in an International Competition, the student / student groups must submit an Activity Report to the RIF within one (1) month at [email protected] The Report should describe the participation in the competition, the final ranking of the team (where applicable) and an analysis of expenses incurred in order for reimbursement to be provided.

COMPETITIONS ACTIVITY REPORT

EVENT IMPACT ASSESSMENT REPORT

Sponsorships 2019

In the framework of the RIF’s Sponsorship Program, in 2019:

  • 18 applications for the organization of events covering a wide range of topics (astronomy, scientific festivals, interactive science and technology workshops, robotics competition, scientific cafes and public information conferences on research and innovation issues), and
  • the participation of 6 teams from Cyprus in international competitions received a sponsorship.
Α/Α ΦΟΡΕΑΣ EVENT BUDGET
1 Uclan Cyprus Code Cyprus 2019 € 500
2 Cyprus Institute Φεστιβαλ επιστήμης SCYENCE Fair2019 € 5000
3 Retro Computing & Gaming LTD “Από τη Λαίδη Αυγούστα στην Grace Hopper: ο ρόλος των γυναικών στην εξέλιξη των υπολογιστών” € 3000
4 Frederick Enhancing Space Awareness in Cyprus through Space Weather Studies support application € 1500
5 Πανεπιστήμιο Λευκωσίας Stand up biology € 2000
6 Cyprus Computer Society – CCS Παγκύπριος Διαγωνισμός ρομποτικής Robotex € 5000
7 Sci – co How to K.I.S.S. better in science € 1.000
8 Ερατοσθένης Observing Earth from Space € 2.000
9 Ίδρυμα Θαλής Cyprus STEAME Communication Competition € 1000
10 Ιδεοδρόμιο Ο πρώτος άνθρωπος στο φεγγάρι € 2500
11 Πανεπιστήμιο Λευκωσίας 1ο Φεστιβάλ Κυπρολογικής Έρευνας” € 1000
12 Ηρων Δημιουργώντας δημιουργικούς δημιουργούς – Εργαστήρια εκπαιδευτικής ρομποτικής και προγραμματισμού στη σχολική αίθουσα € 2000
13 IDEA «Διαδραστικά Εργαστήρια» € 1000
14 Smartcom 11ο  Συνέδριο Τηλεπικοινωνιών, Πληροφορικής και Media «InfoCom Cyprus 2019» € 4000
15 Reflect  ltd Reflect festival 2019 € 4000
16 Retro Computing & Gaming LTD Εργαστήρια Μουσειακής Αγωγής Ιστορίας Υπολογιστών € 2000
17 Φαρμακευτική Οργάνωσις Κύπρου ΠΡΟΒΟΛΗ ΚΑΙ ΕΠΕΞΗΓΗΣΗ ΣΤΟ ΕΥΡΥ ΚΟΙΝΟ, ΤΗΣ ΚΑΙΝΟΤΟΜΟΥ ΤΕΧΝΙΚΗΣ ΤΗΣ ΧΡΗΣΗΣ ΠΡΩΤΟΝΙΩΝ ΣΤΗΝ ΑΚΤΙΝΟΘΕΡΑΠΕΙΑ ΚΑΘΩΣ ΚΑΙ ΤΩΝ ΠΛΕΟΝΕΚΤΗΜΑΤΩΝ ΤΗΣ ΣΤΗΝ ΜΑΧΗ ΚΑΤΑ ΤΟΥ ΚΑΡΚΙΝΟΥ € 1500
18 Cyprus Space Foundation Παγκυπριος διαγωνισμός διαστημικής  και πυραυλικής € 4000
Α/Α ΦΟΡΕΑΣ COMPETITION BUDGET
1 Robotron team FIRST Lego League World Festival € 3500
2 Επιτευγμα First Tech Challenge FTC 2019 € 5000
3 Vector “F1 in schools € 3000
4 Cleverbots – A δημοτικό Λεμεσου Robotex 2019 Tallin € 2500
5 Εργαστήρι πολιτισμού απόπλους Robotex 2019 Tallin € 1000
6 Οrion “F1 in schools € 3000
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